Overview
Sign-up pages let people add themselves to your Ankored account instead of you adding them one by one. You create a page, choose which roles and programs are available on it, and Ankored generates a unique link you can share. Anyone who opens the link creates their own account, picks from the roles and programs you made available, and is assigned the matching requirements automatically.
Sign-up pages work best for large-scale onboarding, open enrollment, or any situation where collecting individual email addresses up front is difficult. If you already have a list of emails, Quick Add (small groups) or Bulk Add (large batches) will give you more control.
You can also require an admin or director to approve each person who registers before they join your programs. See step 6 below.
Creating a Sign-Up Page
1. Navigate to Sign-Up Pages
Go to the "Add Members" section and select the "Sign-Up Pages" tab. From here you can manage existing pages or start a new one.
2. Initiate a new sign-up page
Select "Create New Sign-Up Page". This opens the fields where you define the page and customize it for a specific group.
3. Name the page
Give the page a descriptive name, because the name is used to create the URL. For example, naming it "Coaches" generates a dedicated registration link for coaches. Clear names also make pages easier to tell apart later when you have several in use.
4. Assign roles
Select the roles people can choose from on this page. For example, selecting "Head Coach" and "Assistant Coach" lets registrants identify their own position. Whatever requirements are attached to a role are assigned automatically once someone selects it, so only include roles that are appropriate for the audience receiving the link.
5. Select programs
Choose the programs registrants can join through this page. For example, selecting all baseball and flag football programs ensures new coaches land in the right sport automatically. Only the programs you select here will be visible to registrants.
6. Choose whether to require approval (optional)
Turn on Turn on admin and directors approvals for this page? if you want to review each person before they join. With approvals on, new registrants wait in a Pending Sign Ups queue and do not appear in your program rosters or reports until an admin or director approves them.
Approval happens before the registrant can do anything else. While they are pending, they cannot start any requirements, including a background check. Once you approve them (and, for new accounts, they confirm their email), they can begin.
Leave it off if you want registrants added right away. This is a good fit when you are only sending the link directly to people you have already identified, so they can go straight to their requirements. Keep in mind that a link can be forwarded, so if the page includes roles with a background check, approvals are the safer choice for anything shared widely.
You can change this setting later. Click the ⋮ menu on the page's row and select Edit to turn approvals on, or Disable Approvals to turn them off.
7. Generate the sign-up link
Click "Create" to activate the page. Once it is active, click "Copy Link" to grab the shareable URL.
Approving or Rejecting Registrants
If approvals are on for a page, you'll see a count badge on the Add Members menu item, the Sign-Up Pages tab, and next to the page's name whenever someone is waiting.
Go to Add Members → Sign-Up Pages and click Pending Sign Ups at the top right.
Review each registrant's name, email, sign-up page, program, role, and sign-up date.
Click the green ✓ to approve someone, or the red ✕ to reject them. When rejecting, you can optionally add a reason before clicking Save.
To act on everyone at once, use Approve All or Reject All.
Approved registrants who are new to Ankored receive an email asking them to confirm their email address. Once they confirm, they appear in your rosters like any other member. Registrants who already had an Ankored account under that email receive an approval email and simply sign in. Rejected registrants are not added to your programs.
To see who has already been approved or rejected through a page, click the ⋮ menu on that page and select View Submissions.
How to Use the Sign-Up Link
Where to share it
The link works anywhere you can paste a URL, so share it wherever your people already are:
In a coach, volunteer, or staff onboarding email
On your registration or team page, or behind a "Complete your requirements" button
In a team group chat, Slack channel, or text message
As a QR code at tryouts, orientation, or a coaches meeting (generate the QR code from the copied URL)
Create a separate page for each audience rather than reusing one link everywhere. Separate pages for "Coaches", "Team Parents", and "Umpires" keep roles and requirements clean, and let you see where each registrant came from.
Tip: the text on the sign-up page itself (for example, "Create a profile with [your organization]") cannot be customized. Instead, tell people what to expect in the message you send with the link. For example, "Click here to complete your background check for [your organization]." That way the account creation step does not catch them off guard.
What happens when someone opens the link
The registrant will:
Enter their name and email address and create an Ankored account (or log in, if they already have one)
Select their role from the roles you made available
Select their program from the programs you made available
Land on their dashboard with the requirements for that role already assigned
From that point forward they are a member of your account like anyone else, and they will appear in your program rosters and reports.
If approvals are on: after registering, the person sees a "Waiting for administrator approval" message instead. They join your programs only after an admin or director approves them, and they cannot start any requirements, including a background check, until then.
Want to see the experience from the registrant's side? Open your link in a private or incognito browser window and walk through it with a test email address, then remove the test member afterward.
Members who already have an Ankored account
Email address is the unique identifier in Ankored. Whether someone's existing requirements carry over depends entirely on which email they use on the sign-up page.
Same email as their existing profile: Ankored recognizes the account and asks them to log in instead of creating a new one. Any requirements they have already completed that overlap with the requirements on this page transfer over, so they are not asked to do them again. They only need to complete requirements that are new to them.
Different email: Ankored treats them as a brand new person. They are asked to confirm the new email address, a second, separate profile is created, and they have to complete all of the requirements again under that email. Nothing from their original profile carries over.
Tip for admins: when you send the link to people who are already in Ankored (returning coaches, staff moving to a new program, etc.), remind them to use the same email address they used before. That one step is what keeps them from redoing a background check or training they have already completed.
Before you share: important
Without approvals, anyone who has the link can register themselves into the programs the page was built for and access the requirements inside. If you plan to post a link publicly, or the page includes roles that require a background check, we recommend turning on approvals (step 6) so you can review each registrant first.
A few habits that help:
Limit each page to the narrowest set of roles and programs that audience actually needs
Turn on approvals for public or sensitive pages, or watch your roster after sending the link so you catch unexpected registrations early
Retire or stop sharing a page once the onboarding window closes
Keeping track of registrants and their requirements
Once people start using your link, here is how to keep an eye on them:
Who signed up through a page: go to Add Members → Sign-Up Pages, click the ⋮ menu on the page, and select View Submissions.
Who is waiting on approval: if approvals are on, watch for the count badge on Add Members and open Pending Sign Ups.
Who has completed their background check (or any requirement): go to Reports and run a Requirement-Based Report. Filter by the requirement name, completion status, date range, and group to see who has or has not finished. You can also open the program roster under Programs to see each member's status.
Note: admins do not receive a notification when a member completes a background check. The member gets a confirmation email, but on the admin side you will need to check your reports or rosters. Running the Requirement-Based Report on a regular schedule (for example, weekly during onboarding) is the easiest way to stay on top of it.
Managing existing pages
All of your sign-up pages live under Add Members, in the "Sign-Up Pages" tab. Go there to copy a link again, review which roles and programs a page includes, turn approvals on or off, or create an additional page. The link stays the same each time you copy it, so you can re-share it without invalidating anything you sent earlier.
Troubleshooting
Someone registered but isn't on my roster. If approvals are on for that page, they're waiting in Pending Sign Ups. They'll appear after you approve them (and, for new accounts, they confirm their email).
A registrant cannot see their role or program. Only the roles and programs selected on that page are shown. Check the page setup and add what is missing.
Someone registered under the wrong role or program. Open their member profile and update it, or reach out to support so requirements are reassigned correctly. If approvals are on, you can't edit a registrant while they're pending; approve them first, then update their profile.
Someone already has an Ankored account. They should use the link with the same email address and log in with their existing credentials. Requirements they have already completed carry over. See "Members who already have an Ankored account" above.
Someone is being asked to redo requirements they already finished. They most likely signed up with a different email address, which creates a second profile with its own set of requirements. Contact support to have the records merged.
The link does not open. Confirm it was copied in full from the "Copy Link" button, since links can break when pasted into some chat tools.
Remember
The roles and programs you select are the only options registrants will see, so include every relevant choice before you share the link.
Questions?
Contact [email protected]