Overview
Ankored is a centralized compliance data management platform that helps organizations efficiently track and manage requirements for coaches, staff, volunteers, and other personnel.
This guide explains the core concepts of roles, requirements, and Programs, and helps you understand how integration options—such as LeagueApps—fit into your compliance setup.
Core Concepts
1. Roles
Roles in Ankored define groups of individuals who share the same compliance requirements. Think of roles as job titles or functional categories within your organization.
Key Points about Roles
Each role is linked to a specific set of requirements (e.g., background checks, certifications, training).
Common examples include Coach, Assistant Coach, Staff, Volunteer, Lifeguard, and Board Member.
You can create custom roles unique to your organization (e.g., Team Manager, Scorekeeper).
Individuals can hold multiple roles if necessary.
Roles can be updated or reassigned at any time.
2. Requirements
Requirements are the specific tasks, certifications, or documents users must complete based on their assigned role(s). These may include compliance checks, training courses, or policy acknowledgments.
Types of Requirements
Background Checks
Abuse Prevention Training
SafeSport Certification
Concussion Training (e.g., CDC Heads Up)
Employee Handbooks & Acknowledgements
Codes of Conduct
Custom Waivers or Forms
Professional Certifications (e.g., Lifeguard, First Aid)
Requirement Properties
Custom expiration settings (one-time, annual, biennial, or specific dates)
Assignment by role and program
Manual upload for external non integrated requirements
Automated reminders until completion
3. Programs
Programs organize members by location, team, program, or department, creating a clear organization structure for management and reporting.
Common Program Structures
By Location: Towns or cities (e.g., 135 different towns)
By Team: Individual sports teams (e.g., Cowboys, Eagles)
By Program: Specific programs (e.g., Academy, Enrichment)
By Age Group: U10, U12, U14, etc.
By Department: Parks & Recreation, Athletics, Aquatics
This structure allows organizations to track compliance across multiple layers and ensures visibility for managers and directors.
Integration Options
LeagueApps Integration
If your organization uses LeagueApps for registration Ankored offers a seamless integration.
How It Works
Tag programs in LeagueApps with “Ankored Compliance.”
Adult users in tagged programs automatically sync to Ankored.
Assigned roles in LeagueApps are transferred to Ankored.
Group hierarchy mirrors your LeagueApps setup.
Benefits
No manual data entry required
Automatic updates when changes occur in LeagueApps
Maintains consistency between systems
Simple, tag-based setup
Non-LeagueApps Setup
If your organization does not use LeagueApps, Ankored provides flexible setup options.
Setup Methods
Manual Entry: Add users individually via the dashboard.
Bulk Upload: Import multiple users using a CSV file.
Self-Registration: Share a signup pages so members can create their own profiles with Ankored
Permission Levels
Ankored provides tiered permission levels to control visibility and access within the platform.
Permission Level | Access Rights |
Admin | Full access to all features, users, billing, and system settings |
Director | Manage groups, view profiles, run reports, and modify user roles |
Manager | View group dashboards and user profiles within assigned groups |
Individual | View and complete only their own assigned requirements |
Account Manager | Manage groups, manage users, manage requirements, manage roles & permissions, reporting |
Getting Started Checklist
☐ Identify all roles in your organization
☐ Define requirements for each role
☐ Determine your program structure (by location, team, program, etc.)
☐ Choose your integration method (LeagueApps or manual setup)
☐ Assign appropriate permission levels to administrators
☐ Gather necessary documents (handbooks, waivers, forms, etc.)
☐ Configure background check provider integration
Support
Contact [email protected] for questions